Project and tasks management is very important to small teams so having a web based tool that can allow all members (including clients) to have an overview of what are the milestones and tasks as well as a central repository of documents helps a lot. Had been using WebCollab for the past 3 years and while I’ve found it to be quite sufficient for my needs, customers often complain that it isn’t the most user-friendly tool.
Seeing as how BaseCamp has been wildly successful in its attempt to be a project management tool for the masses, I thought I would try it too. However, the costs associated with it on a monthly basis isn’t the most attractive option.
Thinking I would have stick to WebCollab and its green/red tasks indicators, I’m glad I came upon RedMine and spent quite a few hours getting the CentOS + Plesk 8.1 server ready for Ruby. However, after spending some time with it, I realise although its a great project planning tool, it seems more suited for developers rather than end-customers.
Again I went searching until activeCollab came up during my Google Reader scans. This time the requirement for PHP5 gave me a little problem since Linux server is still on PHP4. Luckily Windows server is able to toggle between PHP4 and 5 and I managed to get it installed and tested out creating projects and clients. It has a straightforward interface that allows for creating of projects, assigning clients to it as well as milestones (deadlines) with its associated tasks list. Looks like I’ll soon be migrating all the projects currently being managed to activeCollab since it looks simple enough for end-users to use too.
I’m sure it has happened to you before. Write a long email and then just hit send before adding the important attachment. Well, I usually can remember not to make the mistake but here’s a good tip that will help avoiding the follow-up email with attachment.
If you are sending an email with an attachment, add the attachment first, then compose the message, and then add email addresses to the send line. Now there’s no chance you’ll have to send the ever-popular “whoops, forgot to attach the file” follow-up.
Source: How to always remember email attachments
I tend to track a lot of project issues and tasks using Outlook but increasingly find myself using Google Calendars so this tool looks like a good way to track time for projects. Should be very useful to business owners who need to estimate on project costs and freelance jobs?
Link to Google Office Tools: Timesheeting – Google Powered Office Tools | Google Groups
If you’re using Gmail like I do for most of email/calendar/docs/etc, you should take a look at Lifehacker’s compilation of Greasemonkey scripts for Gmail. If you don’t know what Greasemonkey is, download Firefox and start looking at how to boost your productivity each day with these simple scripts!
Gmail‘s good, but it could be better. We’ve featured several Greasemonkey scripts that enhance Gmail in lots of different ways – like adding saved searches, attachment icons, label colors, keyboard macros, a filter assistant and right-click conversation previews. But not everyone wants to install Greasemonkey and hunt down all those scripts.
Source: Lifehacker Code: Better Gmail (Firefox extension) – Lifehacker
I’ve been using Mindmaps for pretty much anything that requires recording (meeting minutes, project information, etc). My favorite program is MindJet‘s MindManager. The only real feature I would see lacking is the lack of revision control and colloborative functions to make it easier to share maps with co-workers. Naturally the news of Mindomo’s beta was exciting news since it would make sharing of maps much easier. Think if this could be integrated into Google Apps would make it even more compelling!
Link to jkOnTheRun: Mindomo: web-based mind mapping